Specific Attributes

Organisation: Reputed Trading Company

Required Qualifications:

• Excellent presentation, communication and interpersonal skills
• Intermediate skill level with Microsoft Excel and Word
• Basic writing, reading and arithmetic skills
• Strong level of influence and negotiation skills
• Good professional appearance
• Able to work alone on a broad variety of projects
• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations
• Able to establish and maintain healthy working relationships with people in course of work
• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures

Responsibilities

• Key Responsibilities:

• Calendar Management: Schedule appointments, meetings, and travel arrangements for executives or teams.
• Communication: Handle phone calls, emails, and other communications on behalf of team members or executives. Ensure messages are relayed promptly.
• Document Management: Prepare, edit, and proofread documents, presentations, and reports. Maintain an organized filing system (physical and electronic).
• Meeting Coordination: Schedule and coordinate meetings, including arranging venues, setting up equipment, preparing agendas, and taking minutes.
• Office Management: Order office supplies, maintain office equipment, and manage inventory. Ensure the office environment remains clean, organized, and fully functional.
• Client and Visitor Relations: Greet clients, guests, and visitors, offering a professional and friendly experience. Handle inquiries and assist with general office-related matters.
• Data Entry & Reporting: Input and maintain data into systems, databases, or spreadsheets. Assist in generating reports as needed.
• Support to Teams: Provide general administrative support to various departments and staff members as needed.
• Project Assistance: Assist with coordinating and tracking the progress of various office or team projects.

Experience

1 - 3 years related work experience

Education

BBS / BBA/BCOM